Privacy Policy

OSLOPURE FOUNDATION ("we", "our", "the Foundation") is committed to safeguarding the privacy of everyone who visits our website, donates to our causes, volunteers with us, or engages with our services. This Privacy Policy explains what personal information we collect, why we collect it, how we use and protect it, and what rights you have regarding your data.

By using our website at www.oslopurefoundation.org or submitting information through any of our forms, you agree to the practices described in this policy.

1. Who We Are

OSLOPURE FOUNDATION is a not-for-profit organisation registered as a Section 8 Company under the Companies Act, 2013, with the following details:

• Legal Name: OSLOPURE FOUNDATION
• CIN: U88900GJ2026NPL176649
• Type: Section 8 Not-for-Profit Company
• Registered Office: B-902, Parmeshwar Trident, Tragad, Ahmedabad, Gujarat — 382470
• Email: contact@oslopurefoundation.org

2. Information We Collect

2.1 Information You Provide Directly

We collect information you voluntarily share with us through forms on our website, including:

• Contact Forms: Name, email address, phone number, subject of enquiry, and message content.
• Volunteer Registration: Name, email, phone, city, profession, availability, and skills.
• Donation Forms: Name, email, phone, donation amount, and payment information (processed securely via our payment gateway partner).
• CSR Enquiry Forms: Company name, contact person, designation, email, phone, and partnership interest.
• Newsletter Subscription: Email address and, optionally, your name.

2.2 Information Collected Automatically

When you visit our website, certain technical information is collected automatically, including:

• IP address and browser type
• Pages visited and time spent on each page
• Referring website and search terms used
• Device type and operating system
• Cookie identifiers (see Section 6)

3. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your enquiries and provide requested information
• To process donations and issue receipts or tax certificates
• To onboard and communicate with volunteers
• To facilitate CSR and corporate partnerships
• To send newsletters, impact reports, and programme updates (where you have opted in)
• To improve our website, services, and communication
• To comply with legal obligations and regulatory requirements
• To maintain records for audit, governance, and accountability purposes

We will never use your information to send irrelevant commercial advertising, and we will never sell your data to third parties.

4. Legal Basis for Processing

We process your personal data on the following lawful bases:

• Consent: When you opt in to receive communications from us or provide information voluntarily.
• Contractual Necessity: When processing is necessary to fulfil a transaction (e.g. processing a donation).
• Legitimate Interests: For improving our website performance, analytics, and communicating our charitable impact.
• Legal Obligation: When required by Indian law, including the Companies Act, Income Tax Act, and Foreign Contribution Regulation Act (FCRA) as applicable.

5. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share limited data only in the following circumstances:

• Service Providers: Trusted third-party vendors who support our operations (e.g. payment gateways, email service providers, website analytics). All vendors are required to maintain the confidentiality of your data.
• Legal Compliance: When required by law, court order, or government authority.
• Audit and Governance: With our auditors, board of directors, or compliance officers in the course of statutory duties.
• Organisational Transfers: In the unlikely event of a merger or restructuring of the Foundation, data would be transferred to the successor organisation under the same protections.

6. Cookies and Tracking

Our website uses cookies — small text files stored on your device — to enhance your browsing experience. Cookies help us:

• Remember your preferences and settings
• Analyse website traffic and performance (via tools like Google Analytics)
• Improve the functionality of forms and interactive features

You can control cookie settings through your browser. Disabling cookies may affect the functionality of certain parts of our website. We do not use cookies to serve personalised advertising from third-party ad networks.

7. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Specific retention periods include:

• Donation records: 7 years (as required under Indian tax and accounting laws)
• Volunteer data: Duration of active engagement, plus 2 years
• General enquiries: 2 years from date of last contact
• Newsletter subscriptions: Until you unsubscribe

After the applicable retention period, data is securely deleted or anonymised.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. These measures include:

• HTTPS encryption across all pages of our website
• Secure storage of data on access-controlled servers
• Regular security assessments and software updates
• Restricted internal access on a need-to-know basis
• Secure payment processing via PCI-DSS compliant gateways

While we take every reasonable precaution, no online transmission is 100% secure. We encourage you to use strong passwords and to notify us immediately if you suspect any misuse of your information.

9. Your Rights

You have the following rights with respect to your personal data:

• Access: Request a copy of the information we hold about you.
• Correction: Ask us to correct inaccurate or incomplete data.
• Deletion: Request that we delete your data, subject to legal retention requirements.
• Withdrawal of Consent: Withdraw your consent at any time for communications or data processing where consent was the basis.
• Objection: Object to processing of your data for certain purposes.
• Portability: Request your data in a portable, machine-readable format.

To exercise any of these rights, please contact us at contact@oslopurefoundation.org. We will respond within 30 days.

10. Children's Privacy

Our website is not directed at children under the age of 18. We do not knowingly collect personal data from children without verifiable parental consent. If you believe a child has submitted personal data to us without consent, please contact us and we will delete the information promptly.

11. Third-Party Links

Our website may contain links to external websites, including social media platforms and partner organisations. This Privacy Policy does not apply to those third-party websites. We recommend reviewing the privacy policies of any external site you visit through our links.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email or through a notice on our website.

Continued use of our website after any changes constitutes your acceptance of the updated policy.

13. Contact Us

For any questions, concerns, or requests relating to this Privacy Policy or our data practices, please contact: